In VeriTime, you can create rules that govern the actions VeriTime should take when employees clock in before and after their shift start time, and before and after their shift end time.
Click on the Configure tab and select the Rounding Rules widget. Here you can either search for and edit pre-existing Rounding Rule Profiles or click on the green Create Rounding Rule button to create a new Rounding Rule Profile.
Clicking the green Create Rounding Rule button opens the Rounding Rule Profiles Wizard.
Rounding Rule Profiles Wizard
Step One: Start by entering a name and description for this rounding rule profile.
Now, set a Default – “Default” means if you establish a time parameter in Step 2 and the employee clocks in or out outside of that time parameter, the default rule applies.
Step Two: Configure optional features for this profile.
Shift Start Rounding Rules:
- Set Within [threshold] minutes of shift start – Sets the threshold number of minutes within the start of shift in which you want the Rounding Rules to apply, (i.e. Within 30 minutes of Shift Start). This determines when VeriTime will enforce the Rounding Rules you set with regard to the scheduled start time of the shift.
- Before – Sets the Rounding Rule you wish to apply before the shift starts.
- After – Sets the Rounding Rule you wish to apply after the shift starts.
Example Settings:
- Within 30 minutes of the shift start
- Before: Round up to Next Quarter Hour
- After: Round Down to 5 Minute Increment
Scenario 1: Clock-in at 8:47 AM for a 9:00 AM shift start time Since 8:47 AM is within 30 minutes of the scheduled shift start time, VeriTime will Round the Clock-in to 9:00 AM.
Scenario 2: Clock-in at 9:07 AM for a 9:00 AM shift start time since 9:07 AM is within 30 minutes of the scheduled shift start time,VeriTime will Round the Clock-in to 9:05 AM.
Shift End Rounding Rules:
- Set Within [threshold] minutes of shift end – Sets the threshold number of minutes within the end of shift in which you want the Rounding Rules to apply, (i.e. Within 30 minutes of Shift Start). This determines when VeriTime will enforce the Rounding Rules you set with regard to the scheduled end time of the shift.
- Before – Sets the Rounding Rule you wish to apply before the shift ends.
- After – Sets the Rounding Rule you wish to apply after the shift ends.
Example Settings:
- Within 30 minutes of the shift end
- Before: Round to Nearest Quarter Hour
- After: Round Down to 5 Minute Increment
Scenario 1: Clock-out at 4:50 PM for a 5:00 PM shift end time since 4:50 PM is within 30 minutes of the scheduled shift end time, VeriTime will Round the Clock-out to 4:45 PM.
Scenario 2: Clock-out at 5:07 PM for a 5:00 PM shift end time since 5:07 PM is within 30 minutes of the scheduled shift end time, VeriTime will Round the Clock-out to 5:05 PM.
A new Rounding Rule Option has also been added, “Round to Scheduled Time”. This option is only available as an advanced option on Step 2 of the Rounding Rule Profiles wizard. The Rounding Rules Profile feature was developed to give Orgs the maximum flexibility possible when setting rounding rules. With this release, VeriTime can accommodate a very general rounding rule for all clock events under the Default rounding rule setting – including no rounding at all. Likewise, VeriTime can accommodate a very specific set of individualized settings to be applied before and after shift start times, shift end times, or both.
Rounding Rules Details
When you finish the wizard you will be taken to the Rounding Rules Details page. This page shows the rounding settings and the employees and substitutes who are associated with the specific Rounding Rule. You can also access this details page by clicking the name of the the Rounding Rule in the list of Rounding Rules.
