On Saturday, April 27, 2013, we will release several new features and enhancements to VeriTime.  Please read this document carefully, as there are some new features that you might find very useful.  We continue to look for your feedback so that we can make VeriTime better with each release that we deliver.

New Features

Timesheets – Highlight Time Entries that overlap absences or Master Calendar Events

When times populate a User’s timesheet and those times overlap and absence or Master Calendar Event, you will see a new warning icon next to that entry.

Assign Job Types to Vacancy Profiles

If subs use VeriTime, they may be set up to inherit the Job Type of the employee for whom they are replacing.  If the sub is filling in for a vacancy, the Vacancy Profile did not have the ability to have a Job Type associated to it.  This feature allows you to designate VeriTime Job Types to Aesop Vacancy Profiles to fill that gap.

Timesheet Approvals – Default to ‘Approve Selected’

When you select specific timesheets to be approved on the Timesheet Review page and then click on the “Approve, Reject, or Reset Timesheets” button, the option to ‘Approve Selected’ will be defaulted for you.

Updated ‘Staff Groups’, ‘Position Admin’, and ‘Work Schedules’ to have an “Effective As Of” feature to limit the visible records (exclude expired records)

When searching these reports, you may want to exclude any records that have an expiration date prior to today’s date.  The new filter automatically excludes expired records, but you can adjust the date into the past to include records that have already expired.

New Report: Wage Option Summary

For those districts using the Wage Options feature (the old “Pay Codes” feature), this report will show you all of your Wage Options and the details nested within each Wage Option.

Define kiosk timeout value

You now have the ability to set the time at which a kiosk times out after a user signs/scans in on a particular kiosk.

Use Aesop Identifier as Barcode

Up until now, when using the Barcode Scanning feature in VeriTime, you had to use barcodes generated from VeriTime.  If you already have your own barcodes in another system and the number for the barcode in that other system is an exact match to the user’s Aesop Identifier, VeriTime can now use that Aesop Identifier as a VeriTime barcode.  This feature requires that the Identifier is only used on a single, unique person in your district and that the user may only clock time for a single Job Type and Event Type.

 Customer Feedback

Your feedback is one of the most important factors that will shape the growth of VeriTime!  We will continue to work with you on identifying and enhancing VeriTime based on your input, so keep the feedback coming.

If you would like assistance or additional training regarding the new features delivered in this release, please feel free to contact the VeriTime Client Services team. This release is scheduled to go into production on Saturday morning, April 27, 2013.  The system may be unavailable between the hours of 6 AM and 10 AM.