To view a list of your currently scheduled jobs click the Scheduled Jobs tab on your home page. The tab will have a number in it indicating how many currently scheduled jobs you have at this time.
When you click this tab your scheduled job will be listed in the main window. The details of each job will be displayed including the name/title of the employee, the time of the absence, the duration, and the location. Your confirmation number will also be listed here. The phone and map icons can be accessed on this page as well.
If you have been given the permission in Aesop to email employees you may see a blue envelope icon in the job info.
Clicking this icon will open up the email client on your computer with the employee's email address populated.
If you see a paperclip icon in the job info that means there is an attachment, like a Word or Excel document, with this absence.
To view the attachment click the paperclip icon. This will open a pop-up on your screen with the attachment or attachments listed. Click the attachment you want to view to open it up.
Depending on the permissions given to you in Aesop, you may be able to cancel a job after you have accepted it. Not all absences will have the option to cancel. An example of this would be if a job is too close to its start time Aesop may not allow you to cancel it. If you do have the ability to cancel a job you will see a red Cancel button.
When you click the Cancel button you will receive a pop-up asking you if you are sure you want to cancel the absence. Click Yes to confirm the cancel.
After you have cancel the absence you will see a pop-up letting you know the absence has been successfully cancelled. Dismiss the pop-up by clicking the x.
Another permission your district may have given you is the ability to cancel a single day of a multi-day absence. When looking at the job details you will see a Cancel Job button for any days that are eligle to be cancelled (typically you will only be allowed to cancel the upcoming day). Clicking this button will just cancel that day rather than the entire multi-day absence.
After clicking Cancel Job you will be prompted with a warning that you are about to cancel a job for that day. Click Yes to confirm.
If you have days or partial days that you are not able to substitute you can create Non Work Days so Aesop will not offer you jobs on those days. Click the Non Work Days tab to view your non work days and to create new ones. The tab will have a number on it indicating how many non work days you have scheduled.
To create a new non work day click the Add Non-Work Day button. This will bring up a window where you can enter your non work day info.
To create a single work day...
Date - Type the date into the box
or use the calendar icon to select the date.
From/to - Enter the start and end
times for when you can't work. You must uncheck the "All Day"
box to edit the times.
Reason - Enter the reason for your
non work day. This info is not required.
Click the Save button when you are ready to save the non work day.
You can also create a non work day that will repeat. For example, maybe you can't work on Tuesdays for the entire month.
When creating the non work day, click the check box for Repeat.
Then mark the circle for Tuesday.
Put in the end date you want this to repeat until.
Click the Save button to save the repeating non work day.
In your Non Work Days tab you will see a Remove button for any non work days that are still in the future. Click the remove button for the specific non work day you want to remove.
You will recieve a confirmation pop-up. Click Yes to confirm.
