Table of Contents
I. The Approval Process
II. Absence approval as an Organization User
III. Using the Absence Approval Status Report
IV. Viewing the Approval Log
IV. Absence approval as a Campus User
IV. Absence approval on the Employee’s side
The Approval Process
1. An absence is created by the employee for an absence reason which requires approval.
3. The Campus User who is responsible for approving the absence will get an email notification of the absence request.
4. The Campus User logs in to the website, and can click to approve one or multiple absences.
6. If another level of approval has been created, the process would continue.
Absence Approval as an Aesop Administrator
Aesop Administrators can check the status of approvals. They can also approve the absences if they have the permission.
Absence Approval Status Report
The Aesop Administrator is able to view the status on all approvals in this report:
The Approval Log
An individual absence needing approval will also contain the log of the process. This log can be viewed by the Aesop Administrator as well as the Campus User if they have the correct permissions.
While on the absence modify screen, click the gray Approval Log tab to view the approval log for this absence.
The approval log shows information like:
- Who the approval email notifications were sent to
- Who approved the absence
- Who denied the absence (if applicable)
- Time and date that the absence was approved or denied
Absence Approval as a Campus User
When the Campus User logs into their website, they click the Approve Absences link to approve the absences they are responsible for.
On the approval page, the user can enter a date range to see all absences that need to be approved in that range. Check the box on the left and click Approve or Deny. When an absence is denied, the absence is deleted but is still visible for review. Multiple absences can be approved or denied at the same time.
Absence Approval on the Employee’s Side
When an employee creates an absence that requires approval, they can see the status of approval right on their homepage under the “Schedule Absences” tab.
The employee can also be set to receive an email when the absence is approved, partially approved, or denied. In the email on the right, the employee is being notified that the absence has been partially approved by the Level 1 Approver. Once the absence is approved or denied by the final approver, the status will be updated to the employee in their webpage and email.
If you need help setting up your approval process, download the Approval Process Chart, fill it out, and send it to an Aesop Client Services representative.